The board of directors has extensive powers within the framework of the building management while the general assembly formed by all the co-owners retains a purely consultative role. 

The role and powers of the administrators are defined in the declaration of co-ownership and by the law (art 334 and s. CCQ). 

The board of directors as agent of the condominium association and according to the provisions of article 1085 CcQ, has the possibility of delegating all or part of the condominium management to a manager.

The manager or the condominium administrator who may or may not be a co-owner is, in the legal sense of the term, an administrator of the property of others responsible for implementing the decisions of the board of directors.

The board of directors defines this role contractually according to its needs.

Generally, the role of condo administrator according to the wishes of the board of directors is as follows: 

• Take out the building’s insurance contract(s),
• Set the co-ownership’s annual operating budget,
• Determine the contribution of the co-owners to the contingency fund,
• Maintain all mandatory official documents and co-ownership registers,
• Safekeep these same documents,
• Ensure compliance with the regulations and co-ownership declaration by all occupants of the building,
• Ensure the building maintenance and mandatory repairs and in particular those not carried out by a co-owner,
• Convene the co-owners’ meeting each year to report on the building management,
• Represent the association and the board of directors as agents thereof,
• And more generally to manage the whole co-ownership in the association’s interest.

The accredited condominium management includes various specific tasks that normally belong to the board of directors, which can mandate it to:

• Open one or more bank accounts,
• Sign maintenance contracts, 
• Maintain the maintenance logbook,
• Manage and establish the contingency fund,
• Account for income and expenses, 
• Hire the necessary staff, 
• etc.

The manager can take charge of all aspects of the administrative condominium management and thus relieve the board of directors of all delicate tasks which require skills of both an accounting and legal nature which are constantly upgraded and whose board members do not always have.

Even if the association generally relieves the members of the board of directors of their responsibility, they are responsible and expose themselves to difficulties in the event of serious faults, breaches or even embezzlement (art. 337 of the CCQ).

Condo Strategis will be happy to answer all your questions regarding accredited condominium management and provide you with any assistance you deem necessary.